If you’re like most people, you probably have a voicemail box that’s full of messages. And if you’re like most people, you probably don’t like listening to them. But what if there was a way to close your voicemail without having to listen to all of those messages? Well, there is! And in this article, we’ll show you how to do it.
The first step is to find your voicemail’s settings. This can usually be done by dialing *#61# from your phone. Once you’re in the settings menu, you’ll need to find the option to turn off voicemail. This option is usually called “disable voicemail” or “turn off voicemail.” Once you’ve found this option, select it and follow the prompts to confirm your choice. That’s it! You’ve now successfully turned off your voicemail.
Now, when someone calls you and leaves a message, they’ll be greeted by a message that says your voicemail is turned off. They’ll then have the option to leave a message or hang up. If they leave a message, you’ll receive a text message notification with a link to the message. You can then listen to the message at your convenience. This is a great way to avoid having to listen to all of your voicemail messages at once.
Crafting a Compelling Call-to-Action
Use Strong Action Verbs
The call-to-action is the final step in your voicemail, where you tell the caller what you want them to do. To create a compelling call-to-action, start with a strong action verb. This verb should be specific, clear, and motivating. For example, instead of saying “Please leave a message,” you could say “Call me back today” or “Visit our website for more information.”
Make it Personal
Personalizing your call-to-action can make it more effective. This can be done by using the caller’s name, referring to their specific needs, or offering a specific incentive. For example, you could say “John, please give me a call back at your earliest convenience” or “Learn more about our special offer by visiting our website.”
Create a Sense of Urgency
To encourage callers to take action, create a sense of urgency. This can be done by using time-sensitive language or by offering a limited-time offer. For example, you could say “Call us today to avoid missing out on our best deals” or “Visit our website within the next 24 hours to receive a 20% discount.”
Table of Strong Action Verbs for Call-to-Actions
| Action Verb | Example |
|—|—|
| Call | Call me back |
| Visit | Visit our website |
| Sign up | Sign up for our newsletter |
| Subscribe | Subscribe to our channel |
| Learn | Learn more about our products |
| Download | Download our free guide |
Keeping it Concise and Clear
When leaving a voicemail, it’s crucial to keep it brief and to the point. Avoid rambling on or providing excessive details. Instead, focus on conveying the essential information succinctly. This makes it easier for the recipient to understand and respond to your message.
Being Polite and Respectful
Always maintain a polite and respectful tone in your voicemail. Use appropriate language and avoid being overly casual or unprofessional. This shows that you value the person’s time and consider their feelings. Remember to thank them for taking your call and end with a courteous closing.
Providing a Call to Action
Clearly state the purpose of your call and what you would like the recipient to do next. This could involve calling you back, emailing you, or taking specific actions. Providing a clear call to action ensures that the recipient knows what they need to do and makes it more likely that they will respond to your message.
Speaking Slowly and Clearly
Speak slowly and enunciate your words clearly to ensure that your message is easily understood. Avoid mumbling or speaking too quickly, as this can make it difficult for the recipient to follow what you are saying. If your message is too long, consider breaking it up into smaller segments.
Avoiding Background Noise
Minimize background noise, such as traffic or loud music, that can interfere with your message. Find a quiet environment where you can speak clearly without distractions. If you are unable to avoid background noise, speak louder to ensure that your message is audible.
Formatting
To enhance readability, consider structuring your voicemail message using the following format:
| Element | Description |
|---|---|
| Greeting | Start with a polite greeting, such as “Hello, [recipient’s name].” |
| Introduction | Briefly introduce yourself and state the purpose of your call. |
| Body | Clearly and concisely convey the details of your message. |
| Call to action | Provide specific instructions on what you would like the recipient to do next. |
| Closing | Thank the recipient for their time and end with a courteous closing, such as “Thank you and have a great day.” |
Leveraging Call Scheduling for Follow-Ups
Maintaining consistent communication with prospects and customers is crucial for driving sales and building lasting relationships. By leveraging call scheduling tools, you can streamline your follow-up process and ensure that you’re reaching out at the most opportune times.
Here’s a detailed breakdown of how to use call scheduling for effective follow-ups:
Determine the Optimal Time to Call
The best time to call varies depending on the industry and target audience. Consider factors such as the time of day, day of the week, and the prospect’s or customer’s schedule. Research industry benchmarks or use data from your previous outreach attempts to identify the most optimal call times.
Schedule Automated Call Reminders
Automated call reminders can help you stay on top of your follow-ups and reduce the risk of forgetting to make a call. Schedule reminders to alert you when it’s time to reach out to a specific prospect or customer. You can also customize the reminders to include specific talking points or information that you want to cover during the call.
Set Up a Follow-Up Cadence
Establish a consistent follow-up cadence to nurture relationships and increase your chances of closing a sale. Plan out the frequency and timing of your follow-up calls based on the prospect’s or customer’s engagement level and the stage of the sales cycle. For example, you might schedule follow-up calls every three days for a highly engaged prospect or once a week for a less engaged prospect.
Here’s a table summarizing the steps to leverage call scheduling for effective follow-ups:
| Step | Action |
|---|---|
| 1 | Determine the optimal time to call |
| 2 | Schedule automated call reminders |
| 3 | Set up a follow-up cadence |
Avoiding Personal Information in Sign-Offs
When signing off a voicemail message, it’s important to avoid including personal information such as your name, address, or phone number. This information can be used by identity thieves or scammers to compromise your security.
Instead, use a professional and generic closing, such as “Thank you for your message. I will get back to you as soon as possible.” or “I’ll be in touch shortly.”.
Additional Tips for Avoiding Personal Information in Sign-Offs
- Avoid using personal pronouns such as “I” or “my.” Instead, use the impersonal pronoun “we” or “our.” For example, instead of saying “Call me back at my office,” say “Call us back at our office.”
- Avoid including the specific time or date you will call back. Instead, use a more general timeframe, such as “We will get back to you within the next 24 hours.”.
- If you have a voicemail system that allows you to select a specific closing message, choose one that is professional and does not include any personal information.
| Bad Sign-Off | Good Sign-Off |
|---|---|
| “Please call me back at my cell phone, 555-123-4567.” | “Please call us back at our office, 555-123-4567.” |
| “I will call you back tomorrow morning.” | “We will get back to you within the next 24 hours.” |
| “Have a great day, [Your name].” | “Have a great day.” |
Incorporating Clear Contact Information
Closing your voicemail with clear contact information is crucial for callers to reach you easily. Provide multiple channels of communication to increase your accessibility.
Include Phone Number
Clearly state your phone number at the end of your voicemail message. If you have multiple numbers, specify which one is best for reaching you during specific times or for specific purposes.
Provide Email Address
Mention your email address if it is a convenient way for callers to contact you. Ensure your email address is pronounced clearly and avoid using complex or lengthy addresses.
Offer Additional Contact Options
Consider including other contact options such as your website, social media handles, or a text messaging service. This provides callers with alternative ways to reach you if they prefer not to call or email.
Specific Contact Information
If your voicemail message is intended for a specific audience or purpose, consider customizing the contact information you provide.
| Audience/Purpose | Contact Information |
|---|---|
| Customers | Phone number, email address, website |
| Recruitment | Phone number, email address, website, LinkedIn profile |
| Media inquiries | Phone number, email address, specific contact person |
Enhancing Voicemail Exclusivity
Elevate the exclusivity of your voicemail experience by taking the following steps:
9. Set Boundaries and Limits
Establish clear boundaries around when and how others can leave messages. Consider setting specific times for receiving voicemail messages, such as during business hours or between certain designated hours. This helps prevent interruptions during personal time and ensures that callers respect your availability. Additionally, consider limiting the number of messages callers can leave within a set period to avoid overwhelming your inbox and maintain control over your voicemail space.
| Boundary | Description |
|---|---|
| Time-specific reception | Restrict voicemail messages to specific timeframes. |
| Message quantity limits | Limit the number of messages callers can leave per day or week. |
10. Protect Your Password
Ensure the privacy and security of your voicemail by keeping your password confidential. Avoid sharing it with others and consider changing it regularly to prevent unauthorized access. A strong password should be unique, complex, and difficult to guess, incorporating a combination of upper and lowercase letters, numbers, and symbols.
11. Periodically Review and Purge
Maintain a clean and organized voicemail inbox by regularly reviewing and purging old messages. Delete unnecessary or outdated voicemails to free up space and prevent clutter. Some voicemail systems may offer automatic purging options, but it’s still a good practice to manually check and delete messages as needed.
How to Close Voicemail
When closing your voicemail, it’s important to be brief and professional. Here are a few tips:
- Thank the caller for leaving a message.
- State your name and position.
- Provide a brief summary of the message.
- State what action you will take next.
- Thank the caller again for their time.
Here is an example of a professional voicemail closing:
Thank you for leaving a message for [Your Name]. This is [Your Name], [Your Position]. I received your message about [Brief Summary of Message]. I will [State Action You Will Take Next]. Thank you again for your time.
People Also Ask
How do I close a voicemail with a call to action?
To close your voicemail with a call to action, simply state what you would like the caller to do next. For example, you could say, “Please call me back at [Your Phone Number]” or “Please visit our website at [Your Website Address].”
How do I close a voicemail if I’m not available?
If you are not available to take calls, you can close your voicemail with a message that states when you will be available. For example, you could say, “I am currently out of the office and will return on [Date]. Please leave a message and I will get back to you as soon as possible.” Alternatively, you could provide a different contact person or department that can help the caller.
How do I close a voicemail on a professional level?
To close a voicemail on a professional level, be sure to keep your message brief, clear, and courteous. Thank the caller for their message, state your name and position, and provide a brief summary of the message. State what action you will take next and thank the caller again for their time.
